Registered Student Organizations (RSOs)

Williams has many registered student organizations (RSOs). If you can’t find an RSO you’re looking to engage in, you can apply to start your own. The links below include integral components for your RSO to exist & thrive at Williams. Be sure to read through everything carefully if you are looking to create, become a leader of, or get involved in, a Williams RSO.

Williams College reserves the right to grant, refuse, and/or suspend recognition to any student organization. Failure to adhere to Williams College policies and/or failure to maintain “Active Status” may result in removal of RSO designation and revocation of the correlating support (i.e. funding, space reservations, administrative support).

Questions about RSOs? Contact Kris Hoey, Assistant Director for Student Organizations and Club Sports.

• RSO Basic Responsibilities

  All RSOs are responsible to do ALL of the following:

  1. Abide by all college polices and procedures.
  2. Abide by all RSO Financial Policies & Responsibilities.
  3. Submit the Student Organization Annual Registration Form including an updated constitution (Annually by OCL established deadline).
  4. Submit the RSO Anti-Hazing Agreement form to the Office of Campus Life after sharing the information with your membership. (Annually by OCL established deadline).
  5. Submit the RSO Roster Submission (refer to your individual constitution/supporting documents to determine who falls into this categorization) (Annually by OCL established deadline).
  6. Submit the Mid-Year Leadership Change form when leadership changes at any time during the academic year.
  7. Maintain up-to-date records using your organizations designated Google Drive folder administered by the office or department that recognizes your organization on behalf of the college.
  8. When traveling, you MUST submit the Student Transportation Log. Failure to do so may result in revoked funding for travel.
  9. Attend one of the Student Organization Summits offered each fall semester.
  10. Participated in the Purple Key Fair (completion of the Annual Re-Registration form automatically sings you up for this.)

• Starting a New RSO

  Students, the form below is an application for RSO recognition, not a recognition in itself. A committee of representatives from the student body (selected by TABLE), the Office of Campus Life, the Office of the Vice President for Finance & Administration, and Athletics will meet to review your application and any materials provided, and will notify the contact included on the form once a decision has been reached. Until approved, the group is not allowed to meet under the College name or receive/use College funding or resources.

  Please complete this application and upload any other pertinent information including your constitution. The Constitution template included on the form.

  Please note that, once approved and recognized by the College as a RSO:

  • all information, except for the membership information, is public and may be reproduced in publications,
  • registration with and recognition by Williams College should not be considered as endorsement of the purposes or beliefs of the student organization or its members,
  • all RSO Basic Responsibilities (see above) must be adhered to and appropriate form submissions for the first year turned in by a date determined by OCL,
  • RSO “Active Status” must be renewed every year in order to have access to funds, facilities, and resources provided by the College.  To renew “Active Status,” your RSO is required to follow the process for Maintaining RSO Active Status & Annual Re-Registration (see below), by August 1 just prior to the start of that academic year.

• Annual RSO Registration

  All Registered Student Organizations must complete the Annual Registration Process. The deadline to register your pre-existing RSO is yearly on August 15.  In order to complete this process please utilize the following link:

  Annual Registration Form

  If you wish to register a new organization, please use the New Student Organization Registration form.

• RSO and Student Funding from FAST

  Information regarding FAST Funding can be found at the following link

  All questions regarding RSO and student funding should be directed to FAST’s email, [email protected]

• Mid-Year Leadership Change

  2019-2020 Student Organization Mid-Year Leadership Changes

  This form is to inform the College and College Council or any changes to your organizations leadership during the course of the academic year. This form DOES NOT replace the student re-registration form, but is meant to capture the updated information to ensure that the correct students are receiving emails via the appropriate resources and outreach during the year.

  • Name of Recognized Organization*
  • Number of Positions Changing*
  • Name of Leadership Being Replaced #1*
    First Last
  • Name of Replacement #1*
    First Last
  • Replacement Position #1 Title*
    What role is being replaced in your organization
  • Replacement Leader #1 Email*
  • Name of Leadership Being Replaced #2*
    First Last
  • Name of Replacement #2*
    First Last
  • Replacement Position #2 Title*
  • Replacement Leader #2 Email*
  • Name of Leadership Being Replaced #3*
    First Last
  • Name of Replacement #3*
    First Last
  • Replacement Position #3 Title*
  • Replacement Leader #3 Email*
    Enter Email Confirm Email
  • Name of Leadership Being Replaced #4*
    First Last
  • Name of Replacement #4*
    First Last
  • Replacement Position #4 Title*
  • Replacement Leader #4 Email*
    Enter Email Confirm Email
  • Name of Leadership Being Replaced #5*
    First Last
  • Name of Replacement #5*
    First Last
  • Replacement Position #5 Title*
  • Replacement Leader #5 Email*
    Enter Email Confirm Email
  • Name of Leadership Being Replaced #6*
    First Last
  • Name of Replacement #6*
    First Last
  • Replacement Position #6 Title*
  • Replacement Leader #6 Email*
    Enter Email Confirm Email

• Purple Key Fair

  Purple Key Fair is a an experience where students get to meet and talk with the Registered Student Organizations. This was held in virtual format for Fall of 2020. If you would like to learn more about each of our groups please visit the following webpage linked here.

• Jamboree

  Jamboree is annual opportunity for students to learn about and see the Registered Student Organizations that are performance based groups. The event is a showcase that features a brief introduction and performance by each group. This was held in a virtual format for Fall of 2020. If you would like to learn more please visit the following webpage linked here.

• RSO Roster Submission

  RSO Roster Submission For is is now open.  Please make sure to submit your updated roster by Friday, October 19, 2018.

  2018-2019 Student Organization Roster Submission

  This form is to be used to submit organization rosters for Williams College recognized student organizations on an annual basis.

  • Name of Organization*
  • How Would You Like To Submit Your Roster?*
    Excel Spreadsheet UploadManual Text Input Of All Names
  • Upload Excel File Here*
    Rosters must include First and Last names for ALL members listed.
  • Type List of All Active Member Names Here*
    You may manually type or copy and paste from another file. Rosters must include First and Last names for ALL members listed.
  • Your Email*

• RSO Anti-Hazing Agreement

  The following Anti-Hazing Dissemination Form must be completed by a leader from each RSO annually.

  Anti-Hazing Dissemination Form

  The deadline for completion of this form is Wednesday, February 17, 2021.

  For more information about the College’s policy regarding hazing, click here.

• Club Sport Athlete Anti-Hazing Agreement

  The following Anti-Hazing Agreement Form must be completed by every individual Club Sport Athlete

  Club Sport Athlete Anti-Hazing Agreement

  The deadline for completion of this form is Wednesday, February 17, 2021.

  For more information about the College’s policy regarding hazing, click here.

• RSO Event Planning

  To learn more about planning & executing an event on campus, visit the Events page on the OCL site.

• RSO Financial Policies & Responsibilities

  RSO’s that have budgets from FAST are expected to utilize the funds granted to them for the stated RSO’s purposes.

  There are several purposes for which these funds are NOT to be used, including:

  • any activity that puts students or the community at risk or in danger
  • any activity that is offensive to the community
  • damages to a house/venue being used
  • items that will not stay with the RSO beyond that particular year
  • electronic/technology items
  • alcohol, tobacco, or other drugs
  • pornography
  • strippers
  • gambling purposes

  Budget Management & Oversight

  RSO budgets are managed by the organization’s leadership and overseen by FAST under advisement & oversight from the Office of Campus Life. Final approval for all transactions lies with FAST and the College – specifically with OCL and the Controller’s Office.

  Misuse & Consequences

  Students who misuse these funds or a Pcard in any way (inappropriate expenditures, overspending, failure to follow procedure, failure to submit receipts, etc.) may be held responsible for the expenditures through their student account, and may be referred to the Dean’s Office for disciplinary action.

  Soliciting Alumni, Foundations, & Other Sources for Funds

  Students who wish to raise money for any RSO, program, or activity through the solicitation of alumni, foundations, or other non-College sources of funds must request advance approval by contacting the Associate Director (Mike Bodnarik) in the Office of Campus Life at least two weeks in advance. Most fundraising of this type requires approval from the Dean’s Office, the Provost, and the Vice President for College Relations.

• RSO P-Card Request Form

  This form is to be used by Registered Student Organizations only.  To request a P-Card as a Resident Director or member of your Residential Leadership Team, click here.

  IMPORTANT: The only member of a RSO who can request a PCard is the Financial Officer. Officers can request a card to be picked up by a different individual, but MUST be the one to submit the request.

  ALL PURCHASES MADE ONLINE MUST BE MADE AT THE OFFICE OF CAMPUS LIFE!

  REQUEST PROCEDURE AND TIMELINE:
  All requests must be submitted no later than 5:00 pm on Wednesdays.  Any requests submitted after 5:00pm on Wednesday will not be available until Friday of the following week.
  Approved request notification will be sent via email. Feel free to follow up with your request by contacting Ivy Rodriguez [email protected] in the Office of Campus Life.

  PICKING UP AND RETURNING PCARDS:
  PCards will be ready for pick up on FRIDAYS ONLY between 9:00 a.m. and 4:00 p.m.
  Students will need to return cards in the envelopes with all itemized receipts including receipts from any online purchases made to the Office of Campus Life Mondays by 5:00 p.m. The envelopes should be slid under the door if no one is in the office. There is a printer along with the two available computers to use for printing receipts after an online purchase has been made.

  Requests for time sensitive purchases are considered on a case-by-case basis and should be submitted to Ivy via email in addition to completing the Request Form. Any cards that are expedited MUST BE RETURNED WITHIN 24 HOURS OF ISSUE.

  ONLINE PURCHASES THROUGH AMAZON AND WALMART:
  Students wishing to make tax exempt purchases utilizing Amazon or Walmart must follow the instructions included in the envelope with their purchasing cards. These kinds of purchases must be made at OCL using our Amazon and Walmart accounts.

  COLLEGE AND FAST SPENDING RULES:
  All purchases must be in compliance with the College spending policies. The information on these policies can be found here.

  RSOs MUST submit their budget request PRIOR TO REQUESTING a P-Card!

  FAST’s funding rules apply to all PCard purchases made on behalf of RSOs. If you are unsure of these rules please visit their website.
  PCard users will not make purchases for RSO’s without FAST’s approval. If a PCard purchase is made without FAST’s  approval, the PCard user is personally liable for all expenditures denied by the FAST. When reconciling charges, PCard users cannot allocate charges to RSO accounts without acquiring FASTs approval in email.

  For additional information please refer to FAST’s website (https://sites.williams.edu/fast/)

  Questions?  Contact Ivy Rodriguez.

  The RSO P-Card Request form is embedded below. If you have trouble seeing it, use this direct link to the form

• Student Transportation Log

  If your RSO is traveling while representing Williams College, the below form is required as it provides key information so that the college may assist you in case of any issues during your travel (i.e. weather, accidents, emergency communication, etc.) Additionally, using this information as assessment data, the college can look to provide resources to support RSO’s as well as they can if it is found that current resources don’t suffice.

  Please fill the form out completely prior to your departure to ensure that your travel is as successful, safe and supported as possible. This can be done immediately at the time of departure, as long as it is completely before you actually leave campus.

  2018-2019 Student Transportation Log

  This form is to be used to submit travel information. This information will assist the College in helping students when challenges in travel occur and in providing key communication conduits in time of emergency (accidents, weather, etc.) This form should be used for travel of any type by student groups/club sports/etc. traveling for college related purposes no matter if it's a college owned vehicle, rental car, Zipcar, charter bus or personal vehicle.

  • Organization Traveling (if applicable)
  • Purpose of Travel*
  • Travel Destination*
  • Departure Date*
    Date Format: MM slash DD slash YYYY
  • Return Date*
    Date Format: MM slash DD slash YYYY
  • Type of Vehicle(s) MUST SELECT ONE*
    Chartered BusCollege Owned VanZipCarPersonal VehicleRental Vehicle
  • Bus Charter Company Name*
  • Number of vehicles traveling in group*
    Please indicate the number of vehicles your group will be traveling in
  • Driver Name*
    First Last
  • Driver Phone Number*
  • Driver #2 Name*
    First Last
  • Driver #2 Phone Number*
  • Driver #3 Name*
    First Last
  • Driver #3 Phone Number*
  • Driver #4 Name*
    First Last
  • Driver #4 Phone Number*
  • Address of your overnight accommodations (if staying overnight)
    Street Address Address Line 2 City State / Province / Region ZIP / Postal Code AfghanistanÅland IslandsAlbaniaAlgeriaAmerican SamoaAndorraAngolaAnguillaAntarcticaAntigua and BarbudaArgentinaArmeniaArubaAustraliaAustriaAzerbaijanBahamasBahrainBangladeshBarbadosBelarusBelgiumBelizeBeninBermudaBhutanBoliviaBonaire, Sint Eustatius and SabaBosnia and HerzegovinaBotswanaBouvet IslandBrazilBritish Indian Ocean TerritoryBrunei DarrussalamBulgariaBurkina FasoBurundiCambodiaCameroonCanadaCape VerdeCayman IslandsCentral African RepublicChadChileChinaChristmas IslandCocos IslandsColombiaComorosCongo, Democratic Republic of theCongo, Republic of theCook IslandsCosta RicaCôte d'IvoireCroatiaCubaCuraçaoCyprusCzech RepublicDenmarkDjiboutiDominicaDominican RepublicEcuadorEgyptEl SalvadorEquatorial GuineaEritreaEstoniaEswatini (Swaziland)EthiopiaFalkland IslandsFaroe IslandsFijiFinlandFranceFrench GuianaFrench PolynesiaFrench Southern TerritoriesGabonGambiaGeorgiaGermanyGhanaGibraltarGreeceGreenlandGrenadaGuadeloupeGuamGuatemalaGuernseyGuineaGuinea-BissauGuyanaHaitiHeard and McDonald IslandsHoly SeeHondurasHong KongHungaryIcelandIndiaIndonesiaIranIraqIrelandIsle of ManIsraelItalyJamaicaJapanJerseyJordanKazakhstanKenyaKiribatiKuwaitKyrgyzstanLao People's Democratic RepublicLatviaLebanonLesothoLiberiaLibyaLiechtensteinLithuaniaLuxembourgMacauMacedoniaMadagascarMalawiMalaysiaMaldivesMaliMaltaMarshall IslandsMartiniqueMauritaniaMauritiusMayotteMexicoMicronesiaMoldovaMonacoMongoliaMontenegroMontserratMoroccoMozambiqueMyanmarNamibiaNauruNepalNetherlandsNew CaledoniaNew ZealandNicaraguaNigerNigeriaNiueNorfolk IslandNorth KoreaNorthern Mariana IslandsNorwayOmanPakistanPalauPalestine, State ofPanamaPapua New GuineaParaguayPeruPhilippinesPitcairnPolandPortugalPuerto RicoQatarRéunionRomaniaRussiaRwandaSaint BarthélemySaint HelenaSaint Kitts and NevisSaint LuciaSaint MartinSaint Pierre and MiquelonSaint Vincent and the GrenadinesSamoaSan MarinoSao Tome and PrincipeSaudi ArabiaSenegalSerbiaSeychellesSierra LeoneSingaporeSint MaartenSlovakiaSloveniaSolomon IslandsSomaliaSouth AfricaSouth GeorgiaSouth KoreaSouth SudanSpainSri LankaSudanSurinameSvalbard and Jan Mayen IslandsSwedenSwitzerlandSyriaTaiwanTajikistanTanzaniaThailandTimor-LesteTogoTokelauTongaTrinidad and TobagoTunisiaTurkeyTurkmenistanTurks and Caicos IslandsTuvaluUgandaUkraineUnited Arab EmiratesUnited KingdomUnited StatesUruguayUS Minor Outlying IslandsUzbekistanVanuatuVenezuelaVietnamVirgin Islands, BritishVirgin Islands, U.S.Wallis and FutunaWestern SaharaYemenZambiaZimbabwe Country
  • Select how you would like to list vehicle passengers*
    File Upload (word, excel, pdf)Manual Listing (copy and paste or typed into field)
  • Upload a full list of those traveling in your groups vehicle(s)*
    Accepted file types: (pdf, word, excel)*excelpreferred.
  • Please list all passengers traveling in your group*
  • Your Email*

• Current Listing of RSO's

  Internal/Williams Access

  External/Public Access