Williams has many Registered Student Organizations (RSOs). If you can’t find an RSO you’re looking to engage in, you can apply to start your own. The links below include integral components for your RSO to exist & thrive at Williams. Be sure to read through everything carefully if you are looking to create, become a leader of, or get involved in, a Williams RSO.
Williams College reserves the right to grant, refuse, and/or suspend recognition to any student organization. Failure to adhere to Williams College policies and/or failure to maintain “Active Status” may result in removal of RSO designation and revocation of the correlating support (i.e. funding, space reservations, administrative support).
Questions about RSOs? Contact Mike Bodnarik, Director of Student Involvement and Events
All RSOs are responsible to do ALL of the following:
- Abide by all college polices and procedures.
- Abide by all RSO Financial Policies & Responsibilities.
- Submit the Student Organization Annual Registration Form including an updated constitution (Annually by OCL established deadline).
- Submit the RSO Anti-Hazing Agreement form to the Office of Campus Life after sharing the information with your membership. (Annually by OCL established deadline).
- Submit the RSO Roster Submission (Annually by OCL established deadline).
- Submit the RSO Leadership Change form when leadership changes at any time during the academic year.
- Maintain up-to-date records using your organizations designated Google Drive folder administered by the office or department that recognizes your organization on behalf of the college.
- When traveling, you MUST submit the Student Transportation Log. Failure to do so may result in revoked funding for travel.
- Attend one of the Student Organization Summits offered each fall semester.
- Participated in the Purple Key Fair (completion of the Annual Re-Registration form automatically sings you up for this.)
New RSO applications will be reviewed on an on-going basis during the academic by the RSO Committee.
Students, the form below is an application for RSO recognition, not a recognition in itself. A committee of representatives from the student body (selected by TABLE), the Office of Campus Life, the Office of the Vice President for Finance & Administration, and Athletics will meet to review your application and any materials provided, and will notify the contact included on the form once a decision has been reached. Until approved, the group is not allowed to meet under the College name or receive/use College funding or resources.
Please complete this application and upload any other pertinent information including your constitution. The Constitution template included on the form.
Please note that, once approved and recognized by the College as a RSO:
- all information, except for the membership information, is public and may be reproduced in publications,
- registration with and recognition by Williams College should not be considered as endorsement of the purposes or beliefs of the student organization or its members,
- all RSO Basic Responsibilities (see above) must be adhered to and appropriate form submissions for the first year turned in by a date determined by OCL,
- RSO “Active Status” must be renewed every year in order to have access to funds, facilities, and resources provided by the College. To renew “Active Status,” your RSO is required to follow the process for Maintaining RSO Active Status & Annual Re-Registration (see below), by August 1 just prior to the start of that academic year.
All Registered Student Organizations must complete the Annual Registration Process.
The deadline to register your pre-existing RSO is yearly on August 15. In order to complete this process please utilize the following link:
If you wish to register a new organization, please use the New Student Organization Registration form.
This form is to be utilized to inform the Office of Campus Life of any changes to the individuals serving you organization in the roles of the Primary Contact, Secondary Contact, Finance Officer, and/or Advisor during the course of the academic year.
Please note that you will need to submit an individual form for each change.
This form does not replace the RSO Annual Registration Form, and is meant to capture the updated information to ensure that the correct students are receiving emails via the appropriate resources and outreach during the year.
Purple Key Fair is a an experience where students get to meet and talk with the Registered Student Organizations.
This year it will occur on Thursday, September 7, 2023 from 8:30 p.m. to 10:30 p.m. in Paresky Center and Goodrich Hall.
Specific information regarding this program for RSOs will be emailed to the groups that completed the RSO Annual Registration Form on time in mid-August.
Jamboree is annual opportunity for students to learn about and see the Registered Student Organizations that are performance based groups. The event is a showcase that features a brief introduction and performance by each group.
We are holding the annual program in Chapin Hall on Wednesday, September 6, 2023 starting at 8:00 p.m.
Specific information and a required sign-up form will be emailed to the groups that completed the RSO Annual Registration Form on time in mid-August.
If you would like to view previous addition the program was held in a virtual format in Fall of 2020 and can be viewed at the following linked here.
More Information and details will be posted here at the end of August 2023.
RSO Anti-Hazing Dissemination Agreement
The following Anti-Hazing Dissemination Agreement Form must be completed by the primary leader of each RSO annually.
The form this year must be completed no later than The following Anti-Hazing Dissemination Agreement Form must be completed by the primary leader from each RSO annually. The form this year must be completed no later than Thursday, September 14, 2023.
For more information about the College’s policy regarding hazing, click here.
A hazing incident may be reported to Williams College by anyone: a person who was directly affected by the activity, a person who was involved in the incident; staff, parents, friends, or community members; or anyone who is generally concerned about a student or group. If you have witnessed or have knowledge of a possible hazing incident, please report the incident immediately. Our ability to investigate hazing incidents depends on the accuracy and specificity of the information you provide. You are encouraged to provide as much detail as possible so that appropriate action can be taken to address the behavior.
Upon request, the Dean of Students Office, Campus Safety Services, and the Office of Campus Life can keep the identity of the reporting party confidential from the other people involved in the case. This is offered to encourage members of the community to come forward without fear of reprisal.
If you opt to make your report confidentially, your identity will remain confidential from people involved in the case; however, you will be contacted by investigators from the Dean of Students Office, Campus Safety Services, and the Office of Campus Life.
The choice to remain confidential is an option that the individual may select in the the Hazing Report Form.
Confidential Reporting Resources for Students – Alternative To Report Form
If you are seeking an alternative way to report hazing please review the information on resources at the following link. As you review information found at the link please make sure you read it all the way through as there is a list of College Staff and Resources where you can report confidentially outside of this form.
For more information about the College’s policy regarding hazing, click here.
To learn more about planning & executing an event on campus, visit the Events page on the OCL site.
RSO’s that have budgets from FAST are expected to utilize the funds granted to them for the stated RSO’s purposes.
There are several purposes for which these funds are NOT to be used, including:
- any activity that puts students or the community at risk or in danger
- any activity that is offensive to the community
- damages to a house/venue being used
- items that will not stay with the RSO beyond that particular year
- electronic/technology items
- alcohol, tobacco, or other drugs
- gambling purposes
Budget Management & Oversight
RSO budgets are managed by the organization’s leadership and overseen by FAST under advisement & oversight from the Office of Campus Life. Final approval for all transactions lies with FAST and the College – specifically with OCL and the Controller’s Office.
Misuse & Consequences
Students who misuse these funds or a Pcard in any way (inappropriate expenditures, overspending, failure to follow procedure, failure to submit receipts, etc.) may be held responsible for the expenditures through their student account, and may be referred to the Dean’s Office for disciplinary action.
Soliciting Alumni, Foundations, & Other Sources for Funds
Students who wish to raise money for any RSO, program, or activity through the solicitation of alumni, foundations, or other non-College sources of funds must request advance approval by contacting the Associate Director (Mike Bodnarik) in the Office of Campus Life at least two weeks in advance. Most fundraising of this type requires approval from the Dean’s Office, the Provost, and the Vice President for College Relations.
This form is to be used by Registered Student Organizations only. To request a P-Card as a Resident Director or member of your Residential Leadership Team, click here.
PLEASE NOTE THAT THE FIRST DATE PURCHASING CARDS WILL BE AVAILABLE FOR RSO WILL BE SEPTEMBER 8, 2023.
ALL P-CARDS MUST BE REQUESTED IN ADVANCE IN ACCORDANCE WITH INFORMATION IN THE FORM.
IMPORTANT: The only member of a RSO who can request a PCard is the Financial Officer. Officers can request a card to be picked up by a different individual, but MUST be the one to submit the request.
ALL PURCHASES MADE ONLINE MUST BE MADE AT THE OFFICE OF CAMPUS LIFE!
REQUEST PROCEDURE AND TIMELINE:
All requests must be submitted no later than 5:00 pm on Wednesdays. Any requests submitted after 5:00pm on Wednesday will not be available until Friday of the following week.
Approved request notification will be sent via email. Feel free to follow up with your request by contacting Ivy Rodriguez [email protected] in the Office of Campus Life.
PICKING UP AND RETURNING PCARDS:
PCards will be ready for pick up on FRIDAYS ONLY between 9:00 a.m. and 4:00 p.m.
Students will need to return cards in the envelopes with all itemized receipts including receipts from any online purchases made to the Office of Campus Life Mondays by 5:00 p.m. The envelopes should be slid under the door if no one is in the office. There is a printer along with the two available computers to use for printing receipts after an online purchase has been made.
Requests for time sensitive purchases are considered on a case-by-case basis and should be submitted to Ivy via email in addition to completing the Request Form. Any cards that are expedited MUST BE RETURNED WITHIN 24 HOURS OF ISSUE.
ONLINE PURCHASES THROUGH AMAZON AND WALMART:
Students wishing to make tax exempt purchases utilizing Amazon or Walmart must follow the instructions included in the envelope with their purchasing cards. These kinds of purchases must be made at OCL using our Amazon and Walmart accounts.
COLLEGE AND FAST SPENDING RULES:
All purchases must be in compliance with the College spending policies. The information on these policies can be found here.
RSOs MUST submit their budget request PRIOR TO REQUESTING a P-Card!
FAST’s funding rules apply to all PCard purchases made on behalf of RSOs. If you are unsure of these rules please visit their website.
PCard users will not make purchases for RSO’s without FAST’s approval. If a PCard purchase is made without FAST’s approval, the PCard user is personally liable for all expenditures denied by the FAST. When reconciling charges, PCard users cannot allocate charges to RSO accounts without acquiring FASTs approval in email.
For additional information please refer to FAST’s website (https://sites.williams.edu/fast/)
Questions? Contact Ivy Rodriguez.
The RSO P-Card Request form is embedded below. If you have trouble seeing it, use this direct link to the form
If your RSO is traveling while representing Williams College, the below form is required as it provides key information so that the college may assist you in case of any issues during your travel (i.e. weather, accidents, emergency communication, etc.) Additionally, using this information as assessment data, the college can look to provide resources to support RSO’s as well as they can if it is found that current resources don’t suffice.
Please fill the form out completely prior to your departure to ensure that your travel is as successful, safe and supported as possible. This can be done immediately at the time of departure, as long as it is completely before you actually leave campus.
The following is list of the currently Registered RSOs for the 2023-2024 Academic Year.